PROWEIN 2024

PRODECA - Ministry of Climate Action, Food and Rural Agenda is organising the group participation of companies at the PROWEIN 2024, to be held in Düsseldorf from 10 to 12 March 2024.

TRADE FAIR DETAILS

An annual fair aimed at trade visitors only, which in 2024 will hold its 28th edition.

Figures from the 2023 edition

• 5,700 exhibitors from 62 countries; 38,000 visitors from 145 countries.
• 49,304 visitors (+29% on 2022), from 141 countries (87% from Europe, with a notable 11% from the Netherlands)

Sectors the buyers come from:

Specialist retail in wines, sparkling wines and spirits (21%); other shops (11%); import and export (12%); wine wholesale (9%) and other wholesalers (2%); restaurants, bars, hotels and other food service (17%); services (3%); viticulture, production and accessories (12%); other (7%)

ORGANISATION OF THE STAND

In the Catalonia Pavilion, under the brand Catalonia, where wine is culture, the following types of space will be allocated:

• 9 m² stand: individual storage, table, chairs, counter with built-in fridge, stool, product display surface and company graphics (logo and image)
• 11 m² STAND: in addition to the items in the 9 m² stand, an extra counter with a built-in fridge.

The basic decoration of the stands will be uniform throughout. Within their own space, each exhibitor may use other promotional material (vinyls, pull-up banners, extra signage, etc.), provided this does not alter the overall look of the stand and the items are attached rather than nailed. Exhibitors must notify Prodeca in advance and also bear the installation work.

For exhibitors needing furniture or services not included in the terms of the call, Prodeca will provide a price list for extra items. The requesting exhibiting company must bear the cost, which will be invoiced by the stand builder.

• INDIVIDUAL SPACE IN A SHARED AREA

  Each company has approximately 5 m², with a display cabinet, a counter with an under-counter fridge, a high table with 2 stools and its own graphics on the back wall.

  The display is in a space with no dividing walls between companies and with shared storage.

  A minimum of 3 companies is required for this space to go ahead.

• SHARED COMMON SPACE WITH COUNTERS

  This will be a continuous run of counters side by side with no separation. Companies will have a counter of approx. 1 m with an under-counter fridge and their logo on the front (no display cabinet or display space). 

  Inside there will be tables (as set out in the design project) which will not be allocated and will be shared. Storage will be shared.

  A minimum of 4 companies and a maximum of 12 are required for this space to go ahead.

• SHARED SPACE WITHIN AN ASSOCIATION

  A space shared by companies belonging to an association or designation of origin that organises joint participation for its members.

  Exhibitors will have a display cabinet and a counter with an under-counter fridge and, space permitting, a high table with 2 stools. Storage will be shared, as will the graphic identity, which will be the association's or DO's.

General notes for all exhibitors:

• Every participating company must register with Prodeca. Companies wishing to share a space must state this in the comments field of the registration form.

• Any extra furniture needed is at the wineries' expense.

• A shared water point will be provided, including coffee service.

• All companies will be included in the fair catalogue and must follow the instructions they will be sent in order to complete their details digitally.

• The staff assigned to organising the pavilion will support exhibitors before and during the fair.

COST AND CONDITIONS OF PARTICIPATION

• COST PER 9 m² SPACE: €4,260 + 21% VAT

• COST PER 11 m² SPACE: €5,565 + 21% VAT

• COST PER INDIVIDUAL SPACE IN SHARED AREA: €2,950 + 21% VAT

• COST PER COUNTER IN SHARED COMMON SPACE: €2,100 + 21% VAT

• COST PER SHARED ASSOCIATION SPACE: €2,650 + 21% VAT

Companies interested in taking part must complete the registration form and send it to Prodeca together with proof of payment of the registration fee.

Companies wishing to opt for a corner may do so by ticking the box on the registration form and paying an additional cost of €300 + 21% VAT. Allocation will be made in the draw that determines the location of all companies.

CONDITIONS OF PARTICIPATION

Companies meeting the following will be admitted:

1. Producers of wines covered by a wine or cava designation of origin
2. Catalan producers of wine or wine products originating in Catalonia

Wine products covered by a non-Catalan designation of origin will not be accepted.

Companies dealing exclusively in wine trading will not be accepted either.

A trading company may represent several wineries, up to a maximum of 4, under the following conditions: all wineries must be registered with the fair (€299 + 21% VAT per additional winery); the names and graphics will be those of the wineries (not the trading company's); the people staffing the stand will represent all the companies (this is not an option for staff from each winery to attend).

The 9 m² and 11 m² may be shared by a maximum of 2 companies. In both cases, a second company's participation entails an extra registration, at the price set by the fair organisers, €299 + 21% VAT, which will be added to the cost of the individual stand.

Company registrations will be accepted until the space contracted for this fair is fully allocated. Prodeca's general acceptance criterion applies: order of arrival of registrations meeting the requirements.

Availability of the different types of space is limited. Prodeca will therefore confirm to each applicant company the availability of the option requested on the registration form.

APPLICATION AND PAYMENT DEADLINE

• Closing date for applications: 28 June 2023

• Registration fee: €1,600 + 21% VAT = €1,936

A company will be considered admitted once it has submitted the registration form within the stated deadline and paid the registration fee. The remaining amount must be paid before 15 January 2024.

Once admitted, if the company withdraws it will forfeit 100% of the amount paid. The organisers reserve the right to assess the reasons given by the company for cancelling its participation and to refund a percentage of the amount paid.

Should demand for spaces exceed those offered for any of the types, the criterion of order of arrival of applications will apply.

TRANSPORT OF SAMPLES

• Prodeca will not arrange the transport service.
• Transport is at the exhibiting company's expense; the company is responsible for arranging and coordinating it and for receiving the samples at its stand on build-up day (the day before the opening).
• Prodeca will not cover the cost, will accept no responsibility and will not coordinate arrival at the fair venue, which is in all cases the contracting exhibitor's responsibility.
• If needed, Prodeca can provide the contact details of freight forwarders able to carry out the transport service.
• Companies in shared or association stands may bring no more than half a pallet, because of space in the storage area, which is also shared.
• We advise companies sharing a stand to share the transport of their product too, in order to reduce costs: the minimum volume charged is normally 1 m3.
• Deliveries must arrive on build-up day, Saturday 9 March, between 1 p.m. and 7 p.m.
• Deliveries cannot be left before that time or the previous day, for organisational and security reasons: the build will not be finished and the stands will not have lockable storage.
• Companies will be responsible for unloading their pallet and placing their product on the stand and in storage.

IMPORTANT NOTES

Under the fair organisers' rules, should a company leave its stand before the official closing time, the fair could fine the exhibitor €1,500.

We would ask you to bear in mind both the compulsory attendance on build-up day and the instructions for the last day when planning your outbound and return travel.

As for the registration form, the contact person you give us is the one we will notify to the fair and who will receive information and notices from Prodeca and from the fair organisers with instructions for running the fair, so we advise you to give the email of the person who will handle all the arrangements, if different from the person attending.

If the contact person changes during the fair's preparation period, it is very important that you let us know so that you do not miss any information relating to the fair's organisation.