PROWEIN 2023

PRODECA - Ministry of Climate Action, Food and Rural Agenda is organising the group participation of companies at the PROWEIN 2023, to be held in Düsseldorf from 19 to 21 March 2023.

TRADE FAIR DETAILS

An annual fair aimed at trade visitors only, which in 2023 will hold its 27th edition.

After the 2019 edition, the fair could not be held in 2020 or 2021 because of pandemic restrictions and resumed in May 2022, outside its usual March dates, which will be restored in 2023.

Below are the 2019 and 2022 figures so you can compare them. The fair organisers are confident of a full recovery in the number of participating exhibitors and, above all, in visitor attendance at the 2023 edition.

Figures from the 2019 edition

• 6,900 exhibitors from 64 countries; 61,500 visitors from 142 countries

Figures from the 2022 edition

• 5,700 exhibitors from 62 countries; 38,000 visitors from 145 countries

Visitors come from catering services, hotels, restaurants, wine and spirits shops, wholesale and retail outlets, import and export, online sales, etc.

As for visitors' origin (2019 data), 46% are buyers from Germany. Of the remaining 54%, established importing countries top the list, such as Benelux (19%), Scandinavia (10%) and the Americas (12%, including South America and Canada), while new globally growing markets such as Eastern Europe (16%) are also rising.

ORGANISATION OF THE STAND

• In the Catalonia Pavilion, under the brand Catalonia, where wine is culture, the following types of space will be allocated:
   
  • 9 m² stand: individual storage, table, chairs, counter with built-in fridge, stool, product display surface and company graphics (logo and image)
  • 11 m² stand: in addition to the items in the 9 m2 stand, an extra counter with a built-in fridge.
     

• The basic decoration of the stands will be uniform throughout. Within their own space, each exhibitor may use other promotional material (vinyls, pull-up banners, extra signage, etc.), provided this does not alter the overall look of the stand and the items are attached rather than nailed. Exhibitors must notify Prodeca in advance and also bear the installation work.

• For exhibitors needing furniture or services not included in the terms of the call, Prodeca will provide a price list for extra items. The requesting exhibiting company must bear the cost, which will be invoiced by the stand builder.

• SHARED COMMON SPACE

  A space open to companies from any area, bringing any type of Catalan product. The display is in a space with no separation between companies and shared storage. Each company has approximately 5 m2 with a display cabinet, a counter with an under-counter fridge, a high table with 2 stools and its own wall graphics.

• SHARED SPACE WITHIN AN ASSOCIATION

  A space shared by companies belonging to an association or designation of origin that organises joint participation for its members.

  Exhibitors will have a display cabinet and a counter with an under-counter fridge and, space permitting, a high table with 2 stools. Storage will be shared, as will the graphic identity, which will be the association's or DO's.
   

General notes for all exhibitors:

• Availability of the different types of space is limited. Prodeca will therefore confirm to each applicant company the availability of the option requested on the registration form.
• Every participating company must register with Prodeca. Companies wishing to share a space must state this in the comments field of the registration form.
• The 9 m2 and 11 m2 spaces may be shared by a maximum of 2 companies. In both cases, the stand cost entails an extra fair registration. A second company's participation requires its own registration, at the price set by the fair organisers, €299 + 21% VAT, which will be added to the cost of the individual stand. Any extra furniture needed is at the wineries' expense.
• The shared common spaces will be located in an area housing more than 2 companies, which will also have to share the storage space.
• There will be an area with an internet-connected computer, printer, photocopier and scanner available to all exhibitors. A shared water point will also be provided, including coffee service.
• The staff assigned to organising the pavilion will support exhibitors before and during the fair.

COST AND CONDITIONS OF PARTICIPATION

• COST PER 9 m2 SPACE: €4,260 + 21% VAT

• COST PER 11 m2 SPACE: €5,565 + 21% VAT

• COST PER SHARED COMMON SPACE: €2,926 + 21% VAT

• COST PER SHARED ASSOCIATION SPACE: €2,625 + 21% VAT

Companies interested in taking part must complete the registration form and send it to Prodeca together with proof of payment of the registration fee.

Companies wishing to opt for a corner may do so by ticking the box on the registration form and paying an additional cost of €300 + 21% VAT. Allocation will be made in the draw that determines the location of all companies. 

APPLICATION DEADLINE

• Closing date for applications: 15 July 2022.
• Registration fee: €1,600 + 21% VAT

A company will be considered admitted once it has submitted the registration form within the stated deadline and paid the registration fee. The remaining amount must be paid before 31 January 2020.

Once admitted, if the company withdraws it will forfeit 100% of the amount paid. The organisers reserve the right to assess the reasons given by the company for cancelling its participation and to refund a percentage of the amount paid.

The organisers reserve the right to select companies according to criteria of sector fit and product suitability for the fair's market.

Should demand for spaces exceed those offered, the criterion of order of arrival of applications will apply.

CONDITIONS OF PARTICIPATION

Companies meeting the following will be admitted:

1. Producers of wines covered by a wine or cava designation of origin
2. Catalan producers of wine or wine products originating in Catalonia

Wine products covered by a non-Catalan designation of origin will not be accepted.

Companies dealing exclusively in wine trading will not be accepted either.

A trading company may represent several wineries, up to a maximum of 4, under the following conditions: all wineries must be registered with the fair (€299 + 21% VAT per additional winery); the names and graphics will be those of the wineries (not the trading company's); the people staffing the stand will represent all the companies (this is not an option for staff from each winery to attend).

Company registrations will be accepted until the space contracted for this fair is fully allocated. Prodeca's general acceptance criterion applies: order of arrival of registrations meeting the requirements.

APPLICATION AND PAYMENT DEADLINE

Closing date for applications: 29 June 2022

Registration fee: €1,600 + 21% VAT = €1,936

A company will be considered admitted once it has submitted the registration form within the stated deadline and paid the registration fee. The remaining amount must be paid before 31 January 2022.

Once admitted, if the company withdraws it will forfeit 100% of the amount paid. The organisers reserve the right to assess the reasons given by the company for cancelling its participation and to refund a percentage of the amount paid.

The organisers reserve the right to select companies according to criteria of sector fit and product suitability for the fair's market.

Should demand for spaces exceed those offered, the criterion of order of arrival of applications will apply.

TRANSPORT OF SAMPLES

• Prodeca will appoint a transport company and will cover the cost of outbound transport of samples for exclusive use in the fair display, up to a maximum of 1 m3 per company/stand, from the warehouse of the carrier appointed by Prodeca to the fair venue.

• Should an exhibitor send a larger quantity, the transport company will invoice the difference.

• Insurance, duties, import costs and any others are not included and are in all cases at the exhibiting company's expense.

• Prodeca will send specific instructions on this point.

• Companies sharing a stand must also share the transport of their product, in the same shipment.

• If the exhibiting company chooses to engage another transport company, Prodeca will not cover the cost, will accept no responsibility and will not coordinate arrival at the fair venue, which is in all cases the responsibility of the contracting company.

• Should a company need an additional transport service, such as collection of goods from its warehouse or return transport, it must arrange this directly with the carrier before the fair and at its own expense.

• Companies must be present on build-up day, Saturday 18 March, between 1 p.m. and 7 p.m., to receive their product.

IMPORTANT NOTES

1. Under the fair organisers' rules, should a company leave its stand before the official closing time, the fair could fine the exhibitor €1,500.

2. We advise you to bear in mind both the compulsory attendance on build-up day and the instructions for the last day when planning your outbound and return travel.

3. As for the registration form, the contact person you give us is the one we will notify to the fair and who will receive information and notices from Prodeca and from the fair organisers with instructions for running the fair, so we advise you to give the email of the person who will handle all the arrangements. If there is any change during the fair's preparation period, please let us know so that you do not miss any information relating to the fair's organisation.