eBUSINESS ECO FOCUS NORDIC COUNTRIES & BENELUX

eBusiness Eco Focus Nordic Countries & Benelux is an online activity bringing together Catalan organic fine food producers and buyers from the Nordic countries (Denmark, Iceland, Norway, Finland and Sweden) and Benelux (Belgium, the Netherlands and Luxembourg).

The global context created by the pandemic, with limited travel, opens up the chance to explore new ways of negotiating, which is why PRODECA is organising virtual meetings with importers in these markets, supported by a team of consultants contracted by PRODECA.

ORGANISATION OF THE B2B MEETINGS

Participating Catalan companies will have a schedule of no fewer than two meetings with Nordic buyers and two with Benelux buyers. These will be one-to-one meetings with buyers in the destination markets who are interested in their products.

The meetings will be held on an online platform. Note that the platform used may vary depending on the buyer's preferences. Prodeca will give sufficient notice of the medium each buyer will use. Minutes before the meeting a connection test will be run between the Catalan company and the consultant to check everything works.

Meetings will last around 30 minutes.

If the participating company does not attend the meeting with the buyer, Prodeca does not undertake to arrange a new date. If it is the buyer who is unavailable, a second date will be proposed for the meeting.

The meetings will be held in English.

Participating companies must provide Prodeca with their promotional materials and product catalogue in English so they can be shown to buyers.

Prodeca will coordinate sending samples to the buyer's offices in the destination market. Sample shipping costs are borne by the participating company. Prodeca will provide companies with a preferred carrier, which will issue a quote the participating company must accept. Prodeca will not coordinate transport with other providers.

Each company will have:

• Market information, trends and outlook
• Visibility of the company's catalogue to all participating buyers
• Coordination of sample transport
• A schedule of at least 4 meetings pre-selected according to buyers' interest
• The possibility of scheduling extra meetings depending on buyers' interest
• Support during the meeting from the consultants contracted by Prodeca.
• Support with post-meeting communication with the buyer to ensure smooth negotiations (in no case to guarantee their success)

CONDITIONS OF PARTICIPATION

Registration is open to producers certified by the CCPAE in the Catalan fine food sectors listed below*:

• Olive oil
• Coffee and infusions
• Fruit preserves
• Fish preserves
• Vegetable preserves
• Sweets
• Nuts
• Dairy
• Honey
• Pastry products
• Sauces
• Snacks
• Vinegars

Interested companies must complete the registration form and pay the registration fee before 10 June 2021.

Registering and paying the fee does not guarantee participation. The organising committee reserves the right of admission on suitability grounds: there are 12 places and a maximum of 2 companies from the same sector.

Once registered, each company will receive and must complete a form with all the information required about the product and the company, and send its product catalogue in English.

*Companies from other sectors: contact us to assess whether you can register, depending on the buyers invited.

PLANNED TIMETABLE

This timetable is indicative and may change. Prodeca will indicate the steps to follow at each stage.

• 15 to 10 June: registration
• 10 to 15 June: sending the documentation required by Prodeca
• 1 to 3 September: confirmation of schedules and sending of samples
• From 20 September: meetings with buyers.

REGISTRATION AND PAYMENT DEADLINE

Companies interested in taking part in eBusiness Eco Focus Nordic Countries & Benelux must complete the registration form and send it, with the corresponding payment, before 10 June 2021.

A company will be considered admitted once the organising committee has confirmed its suitability against the criteria set, and it has sent the duly completed participation application and paid the participation fee.

Once admitted, a company that withdraws loses 100% of the amount paid. Prodeca reserves the right to assess the reasons the company gives for cancelling its participation and to refund a percentage of the amount paid.

COST OF PARTICIPATION

• The participation cost per company is €595 + VAT (minimum four meetings + follow-up service).

Extra meetings: if a company has any extra meeting, there is no charge.

TRANSPORT OF SAMPLES

Prodeca will not cover the cost of transporting samples but will coordinate the joint shipment of all participating companies' samples, with an external provider, from the carrier's warehouse in Barcelona to the buyer's office in the destination market.

Companies must comply with the carrier's conditions regarding the volume and weight of samples. The instructions will be sent to participating companies in good time so they can arrange shipments.