PROWEIN 2025

PRODECA - Ministry of Climate Action, Food and Rural Agenda is organising the group participation of companies at PROWEIN 2025, to be held in Düsseldorf from 16 to 18 March.

TRADE FAIR DETAILS

An annual fair aimed at trade visitors only, which in 2025 will hold its 31st edition.

Figures from the 2024 edition

• 5,289 exhibitors with 86% international, from 65 countries.
• 45,082 visitors, from 135 countries (88% from Europe, with a notable 12% from the Netherlands)

Sectors the buyers come from:

Specialist retail in wines, sparkling wines and spirits (22%); other shops (12%); import and export (12%); wine wholesale (8%) and other wholesalers (3%); restaurants, bars, hotels and other food service (16%); viticulture, production and accessories (12%); other (9%).

ORGANISATION AND TYPES OF STAND

In the Catalonia Pavilion, under the brand Catalonia, where wine is culture, the following types of space will be allocated:

• INDIVIDUAL STAND 9 m² stand: individual storage, table, 4 chairs, counter with built-in fridge, stool, product display surface and company graphics (logo and image).
• INDIVIDUAL STAND 12 m²: in addition to the items in the 9 m2 stand, an extra counter with a built-in fridge.

Notes for companies in individual stands of 9 and 12 m²

• The basic decoration of the stands will be uniform throughout. Within their own space, each exhibitor may use other  promotional material (vinyls, pull-up banners, extra signage, etc.), provided this does not alter the overall look of the stand and the items are attached rather than nailed. Exhibitors must notify Prodeca in advance and also bear the installation work.
• For exhibitors needing furniture not included in the terms of the call, Prodeca will provide a price list for extra items. The requesting exhibiting company must bear the cost, which will be invoiced by the stand builder.
• INDIVIDUAL SPACE IN A SHARED AREA
  An open space for company participation, with no dividing walls between them and shared storage.
  
  Each company will have a space of approximately 5 m2 with a display cabinet, a counter with a built-in fridge, a high table with 2 stools, its logo in front of the counter and its own graphics on the back wall.
  
  A minimum of 4 companies is required for this space to go ahead.
• SHARED SPACE WITHIN AN ASSOCIATION
  
  A space shared by companies belonging to an association or designation of origin that organises the joint participation of its members.
  • Option 1:
    
    Each company will have a space of approximately 5 m2 with a display cabinet, a counter with a built-in fridge, a high table with 2 stools and its logo in front of the counter.
    
    Storage will be shared and the general graphic identity will be the association's or DO's. 
  • Option 2: 
    
    Each company will have a space of approximately 5 m2 with a counter bearing its logo on the front. 
    
    The counters will be arranged along the aisle with no separation. Inside the space there will be tables to be shared.
    
    On the stand's back wall there will be low units with built-in fridges to be shared.
    
    The general graphic identity will be the association's or DO's.
    
    A minimum of 4 companies is required for this space to go ahead.

GENERAL NOTES FOR ALL EXHIBITORS

• Every participating company must register with Prodeca. 
• All companies will be included in the fair catalogue and must follow the instructions they will be sent in order to complete their details digitally.
• A shared water point will be provided, including coffee service.
• The staff assigned to organising the pavilion will support exhibitors before and during the fair.

COST OF PARTICIPATION

• COST OF INDIVIDUAL 9 m²: 
  €4,310 + 21% VAT = €5,215.10
• COST OF INDIVIDUAL 12 m²: 
  €5,730 + 21% VAT = €6,933.30
• COST OF INDIVIDUAL SPACE IN SHARED AREA:
  €3,000 + 21% VAT = €3,630
• COST OF SHARED ASSOCIATION SPACE: 
  — Option 1: €2,700 + 21% VAT = €3,267
  — Option 2: €2,150 + 21% VAT = €2,601.50
   

Companies interested in taking part must complete the registration form and send it to Prodeca together with proof of payment of the registration fee.

Companies wishing to opt for a corner space may do so by ticking the box on the registration form and paying an additional cost of €300 + 21% VAT. Allocation will be made in the draw that determines the location of all companies.

ADMISSION CRITERIA AND HOW TO REGISTER

Companies meeting the following may be admitted:

1. Catalan producers of wine, sparkling wine or other Catalan wine products
2. Catalan producers of spirits and other alcoholic beverages

Wine products covered by a non-Catalan designation of origin will not be accepted.

Companies dealing exclusively in wine trading will not be accepted either, unless they represent a producer. In that case, the trading company may represent several wineries, up to a maximum of 4, under the following conditions: all wineries must be registered with the fair (€349 + 21% VAT per additional winery); the names listed and the graphics will be those of the wineries (not the trading company's); the people staffing the stand will represent all the companies (this is not an option for staff from each winery to attend).

The 9 m2 and 12 m2 spaces may be shared by a maximum of 2 companies. In that case, both must complete the registration form and state this in the comments field. A second company's participation entails an extra registration, at the price set by the fair organisers, €349 + 21% VAT, which will be added to the cost of the individual stand.

Company registrations will be accepted until the space contracted for this fair is fully allocated. Prodeca's general acceptance criterion applies: order of arrival of registrations meeting the requirements.

Availability of the different types of space is limited. Prodeca will therefore confirm to each applicant company the availability of the option ticked on the registration form.

APPLICATION AND PAYMENT DEADLINE

• Closing date for applications: 21 June 2024
• Registration fee: €1,600 + 21% VAT = €1,936

A company will be considered admitted once it has submitted the registration form within the stated deadline and paid the registration fee. The remaining amount must be paid before 24 January 2025.

Once admitted, if the company withdraws it will forfeit 100% of the amount paid. The organisers reserve the right to assess the reasons given by the company for cancelling its participation and to refund a percentage of the amount paid.

For each type, should demand for spaces exceed those offered, the criterion of order of arrival of applications will apply up to the maximum number of spaces available.

TRANSPORT OF SAMPLES

• Prodeca will not arrange the transport service.
• Transport is at the exhibiting company's expense; the company is responsible for arranging and coordinating it and for receiving the samples at its stand on build-up day (the day before the opening).
• Prodeca will not cover the cost and will accept no responsibility and will not coordinate arrival at the fair venue, which is in all cases the contracting exhibitor's responsibility.
• If needed, Prodeca can provide the contact details of freight forwarders able to carry out the transport service.
• Companies in shared or association stands may bring no more than half a pallet, because of space in the storage area, which is also shared.
• We advise companies sharing a stand to share the transport of their product too, in order to reduce costs: the minimum volume charged is normally 1 m3.
• Deliveries must arrive on build-up day, Saturday 15 March, between 1 p.m. and 6 p.m.
• Deliveries cannot be left before that time or the previous day, for organisational and security reasons: the build will not be finished and the stands will not have lockable storage.
• Companies will be responsible for unloading their pallet and placing their product on the stand and in storage.

IMPORTANT NOTES

Under the fair organisers' rules, should a company leave its stand before the official closing time, the fair could fine the exhibitor €1,500.

We would ask you to bear in mind both the compulsory attendance on build-up day and the instructions for the last day when planning your outbound and return travel.

As for the registration form, the contact person you give us is the one we will notify to the fair and who will receive information and notices from Prodeca and from the fair organisers with instructions for running the fair, so we advise you to give the email of the person who will handle all the arrangements, if different from the person attending.

If the contact person changes during the fair's preparation period, it is very important that you let us know so that you do not miss any information relating to the fair's organisation.